Journey Management Plans: Keeping Employees Safe on the Road

Published on
February 13, 2024

Picture this: The day begins with a cup of tea and a glance at the packed schedule, which might involve meeting clients across the city, troubleshooting technical issues at various sites, or providing expertise wherever it's needed. The job revolves around movement and mobility, whether you're a sales representative or a service representative.

Does this sound like a typical day for your team?

If your answer is Yes, if your team’s workspace shifts from one location to another with changing traffic lanes, then this blog is tailor-made for you.

What is a Journey Management Plan?

Implementing strategies and procedures aimed at reducing travel-related hazards and guaranteeing drivers' road safety while operating a vehicle is known as journey management. Ensuring the safety of the company’s greatest asset  i.e. the employees on the road is the primary goal.

A Journey Management Plan (JMP) is a detailed document that outlines the steps and precautions that must be taken to mitigate the risks involved in a journey, especially for workers who are traveling for business. A trip management plan's main goal is to make it easier for a journey to be completed safely and effectively while proactively reducing any threats to the security, safety, and well-being of the traveler.

Why do you need a Journey Management Plan?

Journey Management Plan for Driving Safety of Field Employees


How to Create Journey Management Plans

Determine Risks and Create Plans for Mitigation:

In general, weather, traffic congestion, road conditions, and distance are some frequent dangers that your travel management strategies should aim to reduce. To guarantee driver safety and trip efficiency, it is essential to establish comprehensive strategies on how to manage these hazards.

Assess Necessity:

Consider if a trip is really essential before committing to it. Examine whether the trip might be completed remotely or if there are other, less risky options that could accomplish the same goals, such as video conferencing.

Plan the Route:

It's critical to choose the safest and most effective path possible. To decide which route is best for the trip, take into account variables including traffic patterns, road conditions, and any hazards.

Determine the Mode of Transportation and Arrival/Departure Times:

Indicate the form of transportation—public transit or a business car—and offer instructions on how to utilize each one safely. Specify the anticipated start and end hours of the trip as well as any parameters for flexibility in the event of unanticipated circumstances.

Establish Communication Protocols:

Decide on the rules for communication that will be followed throughout the trip, such as how often and how passengers will communicate with those in the office. This is particularly important for places where cell coverage is spotty, as it guarantees smooth contact and assistance along the way.

Conduct Training:

Make sure drivers receive sufficient training on safe driving practices, emergency response strategies, and travel management techniques. Aspects like danger awareness, defensive driving strategies, and appropriate usage of safety equipment should all be included in the training.

Monitor and Evaluate:

Keep a close eye on the progress of the trip and assess the efficacy of the strategy. As needed, make modifications to guarantee efficiency and safety while taking stakeholder and driver input into account.

Record and Assess:

Keep a record of every step of the trip, including any mishaps or changes to the original itinerary. Analyze how well the plan worked overall in reaching goals, pinpoint areas that needed work, and make adjustments for the next trips.

Periodic Check-ins:

Throughout the trip, include periodic check-ins to make sure the plan is being followed and to give you a chance to make any necessary revisions.

Regular Updates:

Update the strategy often to take into account modifications to routes, laws, or business guidelines. Make sure it continues to be applicable and efficient in reducing risks and advancing efficiency and safety.

Enhancing Driving Safety with SafetyConnect

SafetyConnect recognizes the paramount importance of ensuring the safety of employees during their trips. Our driving safety application is meticulously structured to analyze and identify at-risk driving behaviors among employees, empowering them to cultivate safer habits behind the wheel. By leveraging advanced technology, our application provides real-time feedback and personalized insights, enabling employees to make informed decisions and mitigate potential risks while on the road. 

If you're committed to enhancing the safety of your field employees and fostering a culture of responsible driving, don't hesitate to get in touch with us today. Together, we can prioritize safety and well-being on every journey.

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